Job Offer Letter Template
Free Job Offer Letter template for employers. Covers role, start date, pay, at-will status, and a signature line. Plain-English, downloadable, ready to e-sign.
A job offer letter is the written document an employer sends to a candidate to formally extend a position. It confirms the key terms of the offer in one place: the role title, who the person reports to, the start date, the pay and how often it is paid, and any conditions the offer depends on. Sending an offer in writing turns a verbal yes into a clear, shared record that both sides can point back to later.
Use this template once you have decided to hire someone and want a clean, professional document for them to review and accept. It is intentionally generic so it works across roles and industries, with bracketed placeholders you fill in. It is written to be friendly but precise, and it leaves room to reference attachments like a benefits summary or a separate employment agreement when the role calls for one.
Offer letters are commonly signed electronically. Under the US ESIGN Act (2000) and UETA (1999, the model law adopted by 49 states plus DC, with New York using its own ESRA), a signature captured online is generally valid when both parties intend to sign and agree to do so electronically. A signed copy with a tamper-evident audit trail gives you a dated record of exactly what was offered and accepted, which is far easier to rely on than an email thread.
When to use it
- You have chosen a candidate and want to put the offer in writing before they start
- You need to confirm role, start date, and compensation in a single document
- You want the candidate to formally accept by signing rather than replying to an email
- You are hiring at-will and want that status stated clearly and upfront
- You want a dated, signed record of the agreed terms for your HR file
Learn more
Template FAQ
Not usually. Most offer letters confirm key terms and state that employment is at-will, meaning either side can end the relationship at any time. That is different from a fixed-term employment contract. If you intend to create a binding term of employment or specific guarantees, say so explicitly or use a separate employment agreement, and consider having a lawyer review it.
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